During the planning stage the key services we provide are:

• Arranging site visits and planning meetings
• Producing management and planning tools - detailed project planners, checklists and event schedules / working documents
• Management of the venue and co-ordination of all suppliers involved on all aspects of the event - Event Cube is your one point of contact.
• Consolidation of supplier contracts, negotiation of most favorable terms
• Co-operation with other suppliers who may be subcontracted directly by the client (e.g. travel agency or production company).
• Event budget management
• Supplier payment management
• Producing delegate documentation and other material - itineraries, joining instructions , name badges, signage, etc…
  

Whilst on site Event Cube will provide the following staffing and services:

• Experienced conference staff managed by the assigned Event Director
• Multilingual local staff, hostesses and guides
• Set-up and manage hospitality desk and on site conference office
• Management of the venue and suppliers to ensure that all services and arrangements are delivered to the client’s expectation and contracted standards
• Co-ordination of airport transfers and transfers to outside functions held during the event
• Advance checks for all catering functions
• Management of all activities outside the hotel / venue
• Administration support to the client
• Assistance with distribution of on-site delegate material (badges, delegate packs etc…)
• Signage
• Crisis management
  

Event Cube will continue to provide full support to the client after every event:

• Final accounts and statements
• Checking supplier invoices
• Arranging de-brief meetings
• Post event feedback analysis

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